The service provider is an organization or individual that offers the user a billing service through an information network, allowing the user to issue invoices to clients for completed work.

The service provider ensures the protection of user data by implementing modern encryption technologies and reliable security measures. This allows users to confidently interact with clients and minimizes the risk of information loss. All transactions conducted through the billing service are carried out with the highest level of protection, providing assurance to both users and their clients.

The user is an adult capable individual or a minor over the age of 15, with the consent of a guardian, who accepts the terms of use as mandatory.

Users, by accepting the terms of use, confirm their legal capacity and the right to enter into this agreement. They undertake to provide accurate data, ensuring that all information provided during the registration and use of the services is current and accurate. In case of any changes to the information, the user must timely update the data through the website interface.

Parties - in this agreement, the term may be used in both singular (service provider or user) and plural to refer to them collectively.

Client - an individual or legal entity that orders the execution of works from the user and makes payments through the billing service supported by the service provider.

Clients, when interacting with users, have the opportunity to easily and securely pay for services through the service provider's platform. This simplifies the payment process and fosters the development of transparent and trusting relationships among all parties. Users, in turn, can focus on completing their professional tasks without worrying about the complexities associated with financial transactions.

Service - any services, applications, and programs available on the Trice.fi website, as well as content presented on this site.

Service Description

Invoicing and Payroll

The service provider offers users a comprehensive solution for invoicing completed work and for payroll payments.

Within the service, users can:

• Issue invoices for completed tasks.
• Submit expense reimbursement requests, including travel expenses, meals, and daily allowances, in accordance with applicable laws and official instructions.
• Upload documents and receipts related to invoicing and payroll payments.

The service provider takes care of all processes related to payroll payments based on the information entered by the user into the service.

Taxes

Payroll Tax and Service Tax

• Users can connect to the service by providing their account number without the need to submit their tax card information. The request for tax card information is made directly by the service through the Verohallinto interface.
• Salaries and compensations can be paid either automatically to the user's account or at the user's discretion. If salary is chosen as an advance payment, the amount will be withdrawn according to the specified terms.
• Users can download an electronic tax invoice for all payments made to them.

Taxes, including service tax and advance income tax, are calculated based on the balance of the account created by the user. These taxes will be paid on the amount excluding VAT (arvonlisävero) from the contractor.

Deadlines and Reminders

If a user has chosen the independent service nostasena lan, they are responsible for managing payments and any potential debt. The statute of limitations begins when the salary becomes available for withdrawal. The service provider will remind the user about overdue salaries after five years from the first date of refusal.

This service provides users with convenience, automation of processes, and compliance with all necessary legal requirements, facilitating the management of finances and tax obligations.

Pension Insurance Contribution for Entrepreneurs (YEL)

If certain legislative requirements are met, a self-employed user is obligated to take out YEL pension insurance, which can also be acquired voluntarily. The user must understand their YEL obligations and arrange for insurance either independently or with the help of the service provider. The service provider acts as an agent of Varma's YEL insurance.

They assist the user in assessing their YEL liabilities. The user is responsible for the accuracy of the labor income information they provide to both the service provider and the insurance company, which forms the basis for YEL. It is also necessary to consider income from work that the user may receive elsewhere while having YEL.

The user's obligations regarding YEL insurance can be suspended if the amount of the issued invoice decreases. In the event of taking out or canceling YEL insurance, the user must promptly notify the service provider of the date the insurance begins or ends.

If the information about YEL obligations is changed or clarified, the service provider has the right to adjust income records retroactively. In the event of confiscation, any confiscated assets will not be recalculated, unless otherwise provided by the authorities.

The services can also be utilized by insured individuals under JUEL and MYEL. In these cases, the user must either provide their client with a personal identification number for pension withholding or transfer a YEL insurance certificate to them. If the user is under the control of a bankruptcy administrator, they cannot start withholding YEL payments through the service provider but must make payments directly to the pension insurance company.

Contribution for Health Insurance

The service provider charges for employer medical insurance only for those users who are required to have YEL insurance based on the information provided to the service provider or those who have taken out voluntary YEL insurance through this provider.

If the user fulfills their YEL insurance obligations or takes out voluntary YEL insurance, they are responsible not only for future but also for potential retrospective insurance contributions. The service provider calculates health insurance contributions retroactively based on the salary for which the YEL insurance obligation is considered fulfilled, and can withhold these contributions from the user’s next net salary or send them a bill.

The end of YEL insurance obligations may be determined in advance or retroactively, which may allow the user to reclaim collected medical contributions. The service provider calculates the total amount of refunds and transfers them to the account specified by the user in the service.

Responsibility and Obligations of the Parties

The user independently sets the terms for the performance of work and the amount of compensation with each of their clients. They must agree on the execution of services in such a way that there are no employment relationships between them and the client according to the Employment Contract Act. The client must be informed that payment is made through the service provided by the supplier. The user must ensure that the client and any third parties understand the positions of the service provider and the distribution of responsibility among all parties.

If the user intends to claim reimbursement for expenses or travel costs through the supplier’s services, they must specify the reimbursement terms in a separate written agreement with the client. This agreement must indicate whether travel expenses will be billed separately or included in the total amount of compensation agreed upon with the client. By including travel expenses in the invoice generated in the service, the user confirms that these costs have been agreed upon with the client. The user may charge for tax-exempt mileage through the Trice.fi service only for the amount confirmed as the maximum by the Tax Administration.

The user is obligated to comply with the applicable laws of Finland, official guidelines, and the terms of use of the service. They take full responsibility for adhering to all legal norms relevant to their work obligations, including necessary qualifications, permits, and special guarantees.

The user must negotiate with the client the cost of their services in such a way that the total gross salary calculated based on the invoice amount is reasonable and does not fall below the minimum wage specified in the applicable collective agreement.

If the user uses the client's tools during the work, they need to compensate the client with a reasonable rental fee. Operating expenses can be paid directly to the user or included in the invoice for the services rendered, for example, by deducting costs from the commission amount. In this case, the amount of operating expenses must be clearly separated from the compensation for work.

The user acknowledges their responsibility for paying taxes in Finland for the work performed through the service and is accountable for the accuracy and legality of the information provided by them, as well as the invoices and billings issued. The user also confirms that they have a valid work permit in Finland, which they are willing to present to the employer upon request. The service provider may require the user to utilize certain tools or applications to verify the correctness of billing or reimbursement of expenses.

The user is required to provide the service provider and the client with all necessary information about the completed work for the payment of the agreed amount and for the withholding of taxes and official fees in accordance with the legislation.

The user must be able to confirm to the service provider that they have completed the work in accordance with the transfer agreement and without any disputes, and that the work was performed without violating normal procedures or legislation. The service provider reserves the right to refuse to accept an invoice if it contradicts legislation or the terms of use, or if the basis for the invoice is unclear for other reasons.

The service provider has the right to offset any receivable from the user against any payable owed to the user until the payment of wages or compensation.

A user who invoices under a partnership agreement guarantees that they have verified the accuracy of the invoicing materials together with the partner before delivering them to the service provider, and authorizes the service provider to create an invoice for the work performed by the user on behalf of the user based on the invoicing materials provided by the partner and to send the invoice to the partner acting as the principal on their behalf.

The nature of the relationship between the parties

• For clarity, it should be noted that when using the service, no employment relationship is established between the service provider and the user in accordance with employment contract legislation.
• The service provider is not considered an employer as defined by employment contract law, as they do not exercise supervision and do not have directive authority over the user. They also do not influence price formation, client selection, or the user's work schedule.
• The service provider does not assume responsibility for the user's work performance as required by labor legislation. The provider only ensures the payment of compensation.

Restrictions on using the service

The following restrictions and prohibitions apply to the use of the service that the user must consider:

• Invoicing for work or services that violate the law or terms of use through the service is prohibited.
• Individuals who are prohibited from engaging in business activities do not have access to the provider's services.
• Invoicing for work on behalf of an employer is prohibited, meaning that the client does not have the right to control the user's work or interact with another company in this context.
• The user cannot make purchases on account, on credit, in installments, or through subcontracting agreements on behalf of the service provider.
• The use of LJP Group Oy company data for purchases in the EU without VAT is prohibited.
• The user does not have the right to use intellectual property rights on behalf of the service provider. All trademarks, registered trademarks, product names, company names, and others belong to the service provider.

Suspension of Services

• The service provider has the right to suspend the provision of services to a specific user if the user has behaved unlawfully or has violated good practices in relation to the service provider or its representative, as well as in cases where there are reasonable suspicions of using the service for illegal activities or in case of non-compliance with the terms and instructions of the service provider.
• The service provider may also suspend or restrict the provision of the service completely or partially if this is necessary for repairs, updates, or maintenance of the service or its parts, as well as to enhance the convenience and functionality of the service. If possible, the service provider will notify the user of the suspension in advance. However, the obligation to notify does not apply to technical changes, such as software updates.
• The service provider is not responsible for any losses incurred by the user as a result of the temporary suspension of the service or changes in its content, and is not obliged to reduce or cancel the service fee.

Duration and Termination of the Agreement

• The agreement enters into force upon the registration of the user on the platform and remains valid until the user decides to terminate it. The user has the option to cancel the agreement at any time by deleting their account through the service, using the "Close Account" function, or by contacting customer support.
• The service provider has the right to immediately terminate the agreement, either wholly or partially, and to stop providing the service if the service has not been used for more than 12 months.
• Additionally, the service provider may terminate the agreement immediately if the service is used in violation of these terms, for illegal activities, or in contradiction to good practices. The service provider may also terminate the agreement at its discretion in cases of inappropriate behavior by the client, criminal activity, or other similar situations.
• In the event of the user's death, their heirs can notify the service provider of the death and the termination of the agreement as a consequence. If there were any outstanding invoices or unpaid wages at the time of the user's death, the heirs are entitled to those claims. The service provider will assist the heirs in resolving account-related matters upon receipt of a copy of the official death certificate and an individual power of attorney in the name of LJP Group Oy, granting the representative of the estate or a third party the right to issue an invoice on behalf of the deceased.
• The service provider also has the right to terminate the provision of the service or its functions if there is a valid reason for doing so, such as changes in mandatory legislation or official orders.

Service Errors and Their Correction

• The operation of the service is monitored, and any potential errors will be corrected as soon as it becomes practically feasible. The user is obligated to notify the service provider of any operations that significantly differ from the description of the service in these terms, or of any other errors discovered, immediately after they are identified.
• The service provider has no obligation to rectify defects and violations caused by the user or third parties, such as improper use of the service, negligent adherence to usage instructions, as well as errors in settings, configurations, or connections.
• The service provider is not responsible for correcting errors in software or interfaces created by third-party developers.

Compensation and Limitation of Liability

• The parties are liable for damages caused to each other. The user is liable for compensating damages caused to the service provider and the client in cases of willful misconduct or negligent failure to fulfill their obligations.
• The maximum liability of the service provider to the user is limited to the amount of the service fee. This limitation does not apply to damage caused intentionally or through gross negligence.
• The service provider is not liable for expenses, losses, or damages arising from circumstances for which the user is responsible, or that are beyond the control of the service provider.
• Neither party shall be liable for delays or damages caused by circumstances beyond their control that could not reasonably have been anticipated or avoided, including issues, errors, or failures in third-party software or equipment.
• If the service provider is required to compensate a third party for damages due to the actions of the user, the user must reimburse the service provider for all amounts paid. The decision regarding compensation is made by the insurance company, and LJP Group Oy has no ability to influence this decision.

Service Errors and Correction

• The service is continuously monitored, and any detected errors are corrected as soon as possible. The user is required to notify the service provider about any transactions that significantly differ from the service description in these terms of use, as well as any other identified errors, as soon as they are noticed.
• The service provider is not responsible for correcting any faults arising from the actions of the user or third parties, such as improper use of the service, negligent adherence to the provided instructions, or using non-prescribed settings, configurations, or devices.
• The service provider is also not obligated to correct errors in software or interfaces developed by third parties.

Compensation and Limitation of Liability

• Both parties are liable for damages caused to the other party. The user is required to compensate for damages incurred by the service provider or client if they acted intentionally or negligently.
• The maximum liability of the service provider for damages to the user is limited to the amount paid for the services. This limitation does not apply to damages caused intentionally or due to gross negligence.
• The service provider is not liable for expenses, costs, or damages arising from circumstances for which the user is responsible or that are beyond their control.
• Neither party is liable for delays or damages caused by circumstances that could not reasonably be foreseen or avoided (force majeure). Such circumstances include, in particular, failures in the operation of third-party software or equipment.

Data Protection

• The service provider collects information about the user during the registration and use of the service. This data is stored for the entire duration of service and for a specified period after its completion. More detailed information on how personal data is processed can be found in the privacy policy.
• The service allows the user to collect and store personal data of their clients within the service provider's system. In this context, the provider acts as a data processor, in accordance with the processing agreement and relevant legislation. As a data controller, the user is responsible for the accuracy and legality of the stored personal data. The user must also ensure that they have the rights to process the personal data of end clients and to transfer it for processing. The user must prepare a data protection notice in accordance with the General Data Protection Regulation (GDPR) and provide it to their clients.
• In conducting the customer registry and processing personal data, compliance with applicable laws and data protection practices is upheld.

Marketing

The service provider may send electronic messages to the user regarding their client base or the use of the service.

Changes to Terms

The service provider has the right to make changes to the terms and pricing of the service without prior consent from the user. The user accepts the updated terms by continuing to use the service.

Transfer of Agreement

The user may not transfer their rights under the agreement to third parties. The service provider reserves the right to transfer the agreement in whole or in part to third parties without prior consent from the user.

Entire Agreement

These terms of use and the service price list constitute the entire agreement between the parties. The terms are available in multiple languages.

If any provision, condition, or definition of these terms of use is found to be invalid or unenforceable, the validity of the remaining provisions shall not be affected. The invalid or unenforceable provision will be replaced by a new provision that is as close as possible to the original.

Applicable Law

This agreement is governed by the laws of Finland. Disputes shall be resolved through negotiations between the parties, and if this is not possible, jurisdiction shall belong to the District Court of Helsinki.

Data Protection Agreement

• This data protection agreement is part of the terms of use for the Trice.fi service provided by LJP Group Oy, which the user accepts as binding upon registration for the service.
• In this appendix, we agree to the processing of personal data contained in the user's client data ("user's personal data") when Trice.fi processes it on behalf of the user for the purposes defined in the terms of use.
• Trice.fi is responsible for complying with the requirements of applicable data protection legislation in the services provided.

Roles of the Parties in Processing Personal Data

• Trice.fi agrees to adhere to the terms of this agreement when processing the user's personal data on their behalf. Individuals whose personal data is processed in accordance with this application are referred to as "data subjects." Primarily, these are the user's clients, their contacts, or the owners of client companies.
• In processing personal data, this Data Protection Agreement takes precedence if its provisions contradict the Terms of Use. Trice.fi adheres to procedures established by applicable data protection legislation and regulations for the processing and protection of personal data.
• In the context of personal data processing, the user acts as the data controller, while Trice.fi acts as the data processor unless otherwise specified by the purpose of processing personal data. For the purposes of this agreement, "user's personal data" refers to all personal data for which the user is responsible as the data controller.

Personnel

• Trice.fi guarantees that all its employees authorized to process the user's personal data commit to adhering to agreed confidentiality terms or are subject to legal obligations of confidentiality and non-disclosure even after the employment contract has ended.
• Trice.fi ensures that each employee with access to the user's personal data is aware of their obligations related to the processing of personal data and processes it only in accordance with the instructions provided.

Data Collection, Purpose of Data Collection and Storage

Trice.fi does not collect registration owner data independently, but the user can store registration owner data in the Trice.fi system for the purpose of invoicing and data processing.

The personal data collected upon registration includes basic information (name, contact details, social security number, payment information), as well as consents and agreements.

Privacy Policy of the Website

In this Privacy Policy, LJP Group Oy describes how your personal data, collected during your use of our website, is used and processed. This Privacy Policy was last updated on March 1, 2024. We reserve the right to make changes and updates to this policy as needed.

User Rights

You have the right to request access to your personal data that we hold, as well as to request corrections or deletions in accordance with applicable law. If you wish to exercise these rights, please contact us using the provided contact details.

How You Can Influence Data Collection

You have the right to know what information about you has been collected and stored, and to make corrections or changes to this data. If you wish, you can also request the deletion of your information. Additionally, you have the right to prohibit the use of your data for direct marketing purposes. To submit requests, you can contact us via email at info@trice.fi.

LJP Group Oy, Y-Tunnus 3421510-6
Trice team
e-mail: info@trice.fi